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Middletown
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Board of Trustees The Library
Board of Trustees is the governing body of the
NOTE: Laws affecting
the governance of public libraries include
RIGL Chapter 29-4. In
addition, the Office of Library and Information Services exercises regulatory
authority over the Library services provided in accordance with the
guidelines of the Minimum
Approved Library Standards. ARTICLE I: NAME This organization shall be called
"The Board of Trustees of the Middletown Public Library," existing
by the virtue of the provisions of Chapter 4 of the Laws of the State of
Rhode Island, and exercising the powers and authority and assuming the
responsibilities delegated to it under the said statute. ARTICLE II: OFFICERS Section 1. The officers shall be a chairperson , a vice chairperson , and a secretary,
elected from the appointed trustees at the first meeting of the board
following appointment of trustees by the town council. Section 2. Officers shall serve a term of
two years from the meeting at which they are elected and until their
successors are duly elected. Section 3. The chairperson shall preside
at all meetings of the board, authorize calls for any special meetings,
appoint all committee chairpersons, execute all documents authorized by the
board, serve as an ex-officio voting member of all committees, and generally
perform all duties associated with that office. Section 4. The vice chairperson, in the
event of the absence or disability of the chairperson, or of a vacancy in
that office, shall assume and perform the duties and functions of the
chairperson and generally perform all duties associated with that office. Section 5. The secretary shall keep a true
and accurate record of all meetings of the board, shall issue notice of all
regular and special meetings, and shall perform such other duties as are
generally associated with that office. ARTICLE III: MEETINGS Section 1. An affirmative vote of the majority of all members of the board present at the time shall be necessary to approve any action before the board. Provided, however, that when a member of the board shall recuse him/herself from voting due to a conflict of interest, a majority of the disinterested board members shall constitute a quorum, and the affirmative vote of a majority of the disinterested board members present shall suffice to approve any action before the board. The regular meetings of the board shall be held monthly, on the third Tuesday of each month or at such other time as set by the board. Section 2. The order of business for
regular meetings shall include, but not be limited to, the following items
which shall be covered in the sequence shown so far as circumstances will
permit: a.
Call to Order, b.
Disposition of minutes of previous regular meeting
and any intervening special meeting, c.
Correspondence received, d.
Director's progress and financial reports on the
library, e.
Committee reports, f.
Unfinished
business, g.
New business, h.
Public presentation to, or discussion with, the
board, and i.
Adjournment. Section 3. Special meetings may be called
at the direction of the chairperson or at the request of four members at
least 48 hours prior to the meeting for the transaction of business as stated
in the call for the meeting. The secretary shall notify all members of the
impending meeting. Section 4. A quorum for the transaction of
business at any meeting shall consist of four (4) members of the board
present in person, representing a majority of the seven board members. Section 5. Conduct of meetings:
Proceedings of all meeting shall be governed by Robert's Rules of Order and
the Rhode Island Open Meetings Law. NOTE: Robert's Rule of
Order are available in the Library. ARTICLE IV: Library
Director and Staff The board shall appoint a qualified
library director holding a Masters Degree in Library Science from an
accredited institution who shall be the executive and administrative officer
of the library on behalf of the board under its review and direction. The
director shall be responsible for the care and maintenance of library
property, for the adequate and proper selection of books in keeping with the
stated policy of the board, for the efficiency of library service to the
public, and for its financial operation within the limitations of the
budgeted appropriation. ARTICLE V: Committees Section 1. The chairperson shall appoint
the chairperson for specific committees of one or more members each for such
specific purposes as the business of the board may require from time to time.
The committee shall be considered to be discharged upon the completion of the
purpose for which it has been appointed and after the final report is made to
the board. The board shall set a target date by which time the committee
shall have completed its charge and have made final report to the board. Section 2. All committees shall make a
progress report to the library board at each of its meetings. ARTICLE VI: General Section 1. An affirmative vote of the
majority of all members of the board present at the time shall be necessary
to approve any action before the board. Provided, however, that when a
member of the board shall recuse him/herself from
voting due to a conflict of interest, a majority of the disinterested board
members shall constitute a quorum, and the affirmative vote of a majority of
the disinterested board members present shall suffice to approve any action
before the board. Section 2. The bylaws may be amended by
the majority vote of all members of the board present provided written notice
of the proposed amendment shall have been mailed to all members at least ten
days prior to the meeting at which such action is proposed to be taken. Section 3.
Vacancies on the board occurring by resignation, removal, death or otherwise shall be filled by the Town Council
pursuant of RIGL 29-4-5. Adopted June 21, 1983. Amended July 19,
2005. |
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Revised: January 29, 2007
http://middletownpubliclibrary.org/board.htm
